Last updated: 13/5/26
This Privacy Policy explains how Tutor Roles collects, uses, shares and protects personal information when you use TutorRoles.co.uk.
Tutor Roles is operated by Role Boards Limited t/a Tutor Roles, a company registered in England and Wales with company number 14617626.
For the purposes of this Privacy Policy, we, us and our means Role Boards Limited t/a Tutor Roles.
You can contact us at:
Email: support@tutorroles.co.uk
Phone: 07557308376
Address: Brook Cottage, Filkins, Lechlade, England, GL7 3JQ
The UK Information Commissioner’s Office says organisations must tell people how their personal data is collected and used, including the purposes of processing, retention periods and who the data is shared with. This privacy information should be provided when personal data is collected.
1. About Tutor Roles
Tutor Roles provides an online platform where employers can advertise tutoring vacancies and applicants can search for and apply to tutoring roles.
We process personal information in order to operate the platform, manage user accounts, support job applications, provide employer services, take payments, communicate with users, improve the website and comply with our legal obligations.
2. Who this policy applies to
This Privacy Policy applies to:
- applicants who use Tutor Roles to search for and apply to roles;
- employers who use Tutor Roles to advertise vacancies or receive applications;
- visitors to TutorRoles.co.uk;
- people who contact us by email, phone, form or other communication method;
- people who subscribe to job alerts, newsletters or updates; and
- any other person whose personal information we process in connection with Tutor Roles.
3. Personal information we collect
We may collect and use the following types of personal information.
3.1 Account information
This may include:
- name;
- email address;
- phone number;
- password or login details;
- account type, such as applicant or employer;
- profile details;
- communication preferences; and
- account activity.
3.2 Applicant information
If you are an applicant, we may collect:
- your name and contact details;
- your location or preferred work location;
- your tutoring subjects, qualifications, experience and availability;
- your CV, covering message, application answers or supporting documents;
- information you choose to include in your profile or applications;
- records of roles you view, save or apply for;
- communications between you, Tutor Roles and employers; and
- information needed to manage your account and applications.
You should not include unnecessary sensitive information in your profile, CV, covering message or applications.
3.3 Employer information
If you are an employer, we may collect:
- your name and contact details;
- your business name;
- your role or job title;
- your billing details;
- your job listing information;
- your communications with applicants and with us;
- your purchase history;
- your account activity; and
- information needed to verify, manage or moderate your account and listings.
3.4 Payment and billing information
If you purchase paid services, we may collect billing information such as:
- name;
- business name;
- billing address;
- purchase details;
- invoice details;
- payment status; and
- transaction reference.
Card or payment details may be processed by a third-party payment provider. We do not need to store full card details ourselves unless this is clearly stated at the point of payment.
3.5 Website and technical information
When you use TutorRoles.co.uk, we may collect:
- IP address;
- browser type and version;
- device type;
- operating system;
- pages visited;
- referral source;
- approximate location based on technical data;
- dates and times of visits;
- website usage information;
- cookie and tracking information; and
- security logs.
3.6 Communications
If you contact us, we may collect:
- your name;
- contact details;
- the content of your message;
- records of our replies;
- attachments or documents you send to us; and
- any other information you choose to provide.
4. Special category data and sensitive information
Special category data is more sensitive personal information that needs extra protection. This can include information about health, disability, race or ethnicity, religion, political opinions, trade union membership, sex life or sexual orientation. The ICO explains that organisations need both a lawful basis under Article 6 of the UK GDPR and a separate condition under Article 9 when processing special category data.
Tutor Roles does not ask applicants or employers to provide special category data unless it is necessary for a specific purpose.
However, applicants may choose to include sensitive information in CVs, application messages or supporting documents. For example, an applicant may mention a disability, health condition, religious requirement, ethnic background, or other sensitive information.
Where you provide this information voluntarily, we will process it only where necessary for the relevant application, account, communication, legal or safeguarding purpose.
You should avoid including sensitive information unless it is relevant and necessary.
5. Criminal offence information and safeguarding
Tutoring roles may involve work with children, young people or vulnerable individuals. Employers may have safeguarding duties and may ask applicants about right to work, references, qualifications, background checks, DBS checks or suitability for a role.
Tutor Roles is a platform and does not normally carry out employer recruitment checks unless we clearly state otherwise.
Where criminal offence information, DBS information or safeguarding information is processed through the platform, we will process it only where there is a lawful basis and where it is necessary for safeguarding, legal, recruitment or platform safety purposes.
Employers are responsible for ensuring that their own recruitment, safeguarding and background checking processes comply with applicable law.
6. How we collect personal information
We may collect personal information:
- directly from you when you create an account, complete a form, submit a listing, apply for a role, make a payment, subscribe to alerts or contact us;
- from employers or applicants who interact with you through the platform;
- from payment providers;
- from analytics, cookies and similar technologies;
- from publicly available sources, where relevant;
- from fraud prevention, security or moderation tools; and
- from service providers who help us operate Tutor Roles.
7. How we use personal information
We may use personal information to:
- create and manage user accounts;
- allow applicants to search for and apply to tutoring roles;
- allow employers to post vacancies and receive applications;
- display job listings and relevant employer information;
- process applications and share applicant details with relevant employers;
- process employer purchases, payments, invoices and refunds;
- send account, service and transactional emails;
- send job alerts, newsletters or marketing communications where permitted;
- respond to enquiries and support requests;
- moderate job listings, accounts and platform activity;
- prevent fraud, misuse, spam and unlawful activity;
- protect applicants, employers, Tutor Roles and the public;
- improve, test and develop TutorRoles.co.uk;
- analyse website performance and usage;
- enforce our Terms and Conditions and other policies;
- comply with legal, regulatory, tax and accounting obligations; and
- establish, exercise or defend legal claims.
8. Our lawful bases for using personal information
Under UK data protection law, we need a lawful basis to use personal information. Depending on the situation, we may rely on the following lawful bases.
| Purpose | Lawful basis |
| Creating and managing accounts | Contract, legitimate interests |
| Allowing applicants to apply for roles | Contract, legitimate interests |
| Sharing applications with employers | Contract, legitimate interests |
| Allowing employers to post vacancies | Contract, legitimate interests |
| Processing payments and invoices | Contract, legal obligation, legitimate interests |
| Sending service emails | Contract, legitimate interests |
| Sending marketing emails | Consent or legitimate interests, depending on the context |
| Job alerts requested by users | Consent or contract |
| Moderating listings and accounts | Legitimate interests, legal obligation |
| Preventing fraud, spam and misuse | Legitimate interests, legal obligation |
| Website analytics and improvement | Consent or legitimate interests, depending on the technology used |
| Legal, tax and accounting compliance | Legal obligation |
| Handling disputes and legal claims | Legitimate interests, legal obligation |
Our legitimate interests include operating and improving Tutor Roles, helping applicants and employers connect, keeping the platform safe, preventing misuse, managing our business, recovering payments, and protecting our legal rights.
9. Marketing and job alerts
We may send you marketing emails, newsletters, service updates or job alerts where permitted by law.
You can unsubscribe from marketing emails by using the unsubscribe link in the email or by contacting us at support@tutorroles.co.uk.
We may still send you non-marketing service emails, such as account emails, payment confirmations, security notices, application updates or important policy updates.
Where we rely on consent, you can withdraw your consent at any time. The ICO states that people should be told how they can withdraw consent and that withdrawal should be as easy as giving consent.
10. Cookies and analytics
TutorRoles.co.uk may use cookies and similar technologies to operate the website, remember preferences, improve performance, understand how users interact with the website and support marketing or analytics.
Some cookies are necessary for the website to work. Others may require your consent.
Where required, we will ask for your consent before placing non-essential cookies on your device.
You can manage cookies through your browser settings and, where available, through our cookie banner or cookie settings tool.
You may also wish to publish a separate Cookie Policy explaining the cookies used on TutorRoles.co.uk.
11. Sharing applicant information with employers
When an applicant applies for a role through Tutor Roles, we may share the applicant’s application information with the employer who posted the vacancy.
This may include:
- name;
- contact details;
- CV;
- covering message;
- qualifications;
- experience;
- application answers;
- availability;
- location or preferred work area; and
- any other information the applicant chooses to provide.
Employers who receive applicant information are responsible for using it lawfully, securely and only for appropriate recruitment purposes.
12. Sharing information with service providers
We may share personal information with trusted service providers who help us operate Tutor Roles, including:
- website hosting providers;
- payment processors;
- email service providers;
- analytics providers;
- customer support tools;
- IT, security and fraud prevention providers;
- professional advisers, such as accountants, lawyers and insurers; and
- other suppliers needed to provide and manage our services.
These providers may only use personal information as needed to provide services to us and must protect it appropriately.
13. Other situations where we may share information
We may also share personal information:
- where required by law, regulation, court order or public authority;
- where necessary to protect the rights, safety or security of applicants, employers, Tutor Roles or others;
- where necessary to investigate fraud, misuse, safeguarding concerns or unlawful activity;
- in connection with a business sale, merger, restructuring or investment;
- to enforce our Terms and Conditions or other policies;
- to recover unpaid sums; or
- to establish, exercise or defend legal claims.
14. International transfers
Some of our service providers may process personal information outside the UK.
Where personal information is transferred outside the UK, we will take steps designed to ensure that appropriate safeguards are in place, such as adequacy regulations, standard contractual clauses, international data transfer agreements, or other lawful transfer mechanisms.
15. How long we keep personal information
We keep personal information only for as long as necessary for the purposes described in this Privacy Policy.
Our retention periods may depend on the type of information, the reason we collected it, legal requirements, accounting rules, safeguarding considerations, dispute risks and platform safety needs.
As a guide:
| Type of information | Example retention period |
| Applicant account information | For as long as the account remains active, then up to 6 years after closure where needed for legal, contractual or dispute purposes |
| Employer account information | For as long as the account remains active, then up to 6 years after closure where needed for legal, contractual or dispute purposes |
| Job applications | For the duration needed to manage the application, then up to 6 years where needed for legal, safeguarding, contractual or dispute purposes |
| Job listings | For the listing period, then up to 6 years for business, legal, moderation or dispute purposes |
| Payment and invoice records | Usually 6 years from the end of the relevant financial year |
| Support enquiries | Up to 6 years, depending on the nature of the enquiry |
| Marketing preferences | Until you unsubscribe or ask us to delete them, subject to keeping suppression records |
| Website analytics | For the period set by the relevant analytics tool or cookie settings |
| Security logs | For as long as needed for security, fraud prevention and investigation purposes |
We may retain limited information for longer where necessary for legal claims, regulatory compliance, safeguarding, fraud prevention or platform safety.
16. How we protect personal information
We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
These measures may include access controls, password protection, secure hosting, encryption where appropriate, backups, staff access restrictions, monitoring and security review processes.
No website or online service can be guaranteed to be completely secure. You are responsible for keeping your login details secure and for telling us promptly if you suspect unauthorised access to your account.
17. Your data protection rights
Depending on the circumstances, you may have the right to:
- access the personal information we hold about you;
- ask us to correct inaccurate or incomplete information;
- ask us to delete your personal information;
- ask us to restrict how we use your personal information;
- object to certain uses of your personal information;
- request transfer of your personal information to you or another provider;
- withdraw consent where we rely on consent; and
- complain to the Information Commissioner’s Office.
These rights are not absolute and may depend on the lawful basis for processing and the circumstances of the request.
18. Your right to object
You have the right to object to our processing of your personal information where we rely on legitimate interests, unless we have compelling legitimate grounds to continue processing or the processing is needed for legal claims.
You also have the right to object to direct marketing at any time.
If you object to direct marketing, we will stop sending you direct marketing communications.
19. How to exercise your rights
You can exercise your rights by contacting us at:
Email: support@tutorroles.co.uk
We may need to verify your identity before responding to your request.
We will respond within the timeframe required by law.
20. Complaints
If you are unhappy with how we use your personal information, please contact us first so we can try to resolve the issue.
You also have the right to complain to the Information Commissioner’s Office, the UK regulator for data protection.
ICO contact details are available at ico.org.uk.
21. Third-party websites and employers
TutorRoles.co.uk may contain links to third-party websites, employer websites or external application pages.
We are not responsible for the privacy practices, content or security of third-party websites.
If you apply for a role through an employer’s own website or external system, that employer’s privacy policy will apply to their use of your information.
22. Children
Tutor Roles is intended for use by adults looking for tutoring roles and by employers looking to recruit tutors.
Our platform is not intended for use by children. We do not knowingly collect personal information from children through TutorRoles.co.uk.
23. Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will be posted on TutorRoles.co.uk and will apply from the date shown at the top of the policy.
Where changes are significant, we may take additional steps to notify users.